Projector Rentals for Events
Our projector rentals provide high-quality visuals that bring presentations, conferences, and events to life. Whether you need a Projector for a corporate event or a large-scale trade show, we offer solutions that ensure every detail is displayed with clarity. From projector screens to complete AV equipment, we have everything you need to create an immersive experience for your audience.
Pricing Guide — Typical Rental Rates (Nationwide)
| Category | Lumens | Resolution | Typical Screen Size | Rental Rate Day | Use Case |
|---|---|---|---|---|---|
| Standard Meeting | 5,000–7,000 | WUXGA or 1080p | 8 ft–10 ft | $650–$1,100 | Breakouts, training, small rooms |
| Midrange Conference | 8,000–12,000 | WUXGA or 1080p | 10 ft–14 ft | $1,200–$2,200 | General sessions up to medium ballrooms |
| Large Venue Laser | 13,000–20,000 | WUXGA or 4K enhancement | 12 ft–18 ft | $2,300–$4,500 | Ballrooms, wide screens, brighter rooms |
| Premium 4K Laser | 21,000–30,000 | True 4K or 4K enhancement | 16 ft–24 ft | $4,800–$8,500 | Keynotes, large stages, edge blend |
Rates reflect national averages and include standard delivery, setup, and strike. Venue labor rules, lensing, long throws, and advanced alignment may affect totals.
Projector Specifications
We stock laser and lamp models across multiple brightness tiers with interchangeable lenses and professional signal paths.
| Spec | Standard Meeting | Midrange Conference | Large Venue Laser | Premium 4K Laser |
|---|---|---|---|---|
| Brightness | 5,000–7,000 lumens | 8,000–12,000 lumens | 13,000–20,000 lumens | 21,000–30,000 lumens |
| Resolution | WUXGA or 1080p | WUXGA or 1080p | WUXGA or 4K enhancement | True 4K or 4K enhancement |
| Light Source | Lamp or laser | Laser | Laser | Laser |
| Lenses | Fixed standard | Interchangeable short and standard | Interchangeable short, standard, long | Full lens set including ultra short and long |
| Inputs | HDMI, VGA | HDMI, SDI optional | HDMI, 3G SDI, HDBaseT | HDMI, 12G SDI, HDBaseT |
| Typical Throw | 1.2–1.6 | 0.8–1.6 with short throw option | 0.75–5.5 depending on lens | 0.65–7.5 depending on lens |
| Rigging | Cart or table | Cart or stand | Truss or stand with clamp | Truss with safety and power distro |
Lens Options and Screens
- Ultra Short Throw lenses for tight rooms and rear projection
- Short Throw and Standard lenses for most hotel ballrooms
- Long Throw lenses for control rooms and projection distances over 100 ft
- Fast fold screens in 8 ft, 10 ft, 12 ft, 14 ft, 16 ft widths with front or rear surfaces
Why Choose AVR Expos for Projector Rentals
Our projectors deliver reliable, professional-grade performance for any event setting:
- Laser projectors across all brightness tiers for consistent color and contrast
- Interchangeable lenses to match throw distance and screen size
- Professional signal path with switchers, scalers, and backup
- Turnkey delivery, alignment, keystone, and edge blend services
- Nationwide support and on site technicians
For large events, our LED screens offer dynamic, high-quality visuals that complement our projector rentals. See our LED screens for large events and discover how they can enhance your presentations.
Projector Rentals for Trade Shows & Conferences
Our presentation equipment rentals are designed to meet the demands of various events:
Conferences and Seminars:
Engage attendees with sharp visuals and easy-to-read presentations.
Corporate Events:
Ensure clear, professional presentations that communicate your message effectively.
Trade Shows and Exhibitions:
Make a lasting impression with large-format displays that attract visitors to your booth.
Screen and Projector Packages
We provide a full range of projector screen rentals and AV equipment to suit all event needs:
Portable Projectors:
Compact and easy to set up, ideal for small meetings and breakout sessions.
Large Venue Projectors:
Powerful projectors with high brightness, suitable for big conferences and large spaces.
Complete AV Packages:
Combine projectors, screens, and sound systems to create a comprehensive presentation setup for any audience size.
How to Rent Projectors and AV Equipment for Your Event
Our simple rental process ensures a stress-free experience from start to finish:
Consultation:
Get in touch to discuss your event needs, venue details, and any specific AV requirements.
Equipment Selection:
We’ll help you select the right projector and AV equipment for your event, from portable projectors to large venue setups.
Setup and Support:
Our team provides full setup and on-site support, ensuring your equipment performs flawlessly throughout your event.
Contact us today to learn more about our projector rentals and get a personalized quote for your event. Get a free quote today and let us help make your next event a success.
FAQs – Projector Rentals Nationwide
What types of projectors do you offer for rent?
We offer a wide variety of projectors, including LCD, LED, and laser projectors. These options ensure high-quality visuals for any event, from small meetings to large conferences.
How do I choose the right projector for my event?
The right projector depends on your venue’s size and lighting. Smaller spaces may only need 4K Lumens, while larger venues benefit from 32K Lumens for maximum clarity. Our team can help you select the best option.
Do you provide projection screens with projector rentals?
Yes, we offer projector screen rentals to accompany our projectors, with sizes ranging from 6ft tripod screens to 13’6” x 24ft fast-fold screens.
Can you deliver and set up projector rentals nationwide?
Yes, AVR Expos provides nationwide delivery and setup for all projectors, ensuring your equipment is installed and ready for a successful event.
